Responsibilities

1. Recruitment, Contracting & Career Mobility

  • Faculty Contracting: Managing recruitment and contracting operations for new faculty members, and overseeing the renewal or termination of international contractors' contracts in compliance with academic regulations.

  • Vacancy & Talent Acquisition: Identifying and auditing vacancies, organizing electronic job competitions through digital recruitment platforms, and issuing official appointment and promotion decisions.

  • Personnel Mobility & Separation: Processing internal and external transfers and secondments, tracking annual statutory retirements, and executing service termination decisions (due to resignation, absence, or early retirement).

2. Personnel Operations & Employee Relations

  • Leave & Leave Management: Issuing all types of leave decisions for university personnel, auditing employee absences, calculating monthly payroll deductions, administering disciplinary actions, and handling official government summonses.

  • Employment Events Reconciliations: Recording and tracking daily employment status changes, ensuring full data reconciliation with the Ministries of Human Resources and Finance (via platforms like Masar), and preparing the university’s annual manpower and position budget.

  • Personnel Archiving: Opening, sorting, coding, and indexing physical and digital employee files (for both Saudis and contractors), and provisioning departments with certified copies of contracts and job data upon request.

3. Compensation, Benefits & Payroll

  • Payroll Administration: Preparing monthly payroll runs and allowances, establishing payroll cards, auditing salary advances and financial deductions, and settling end-of-service benefits and retirees' legal entitlements.

  • Extra Compensations & Allowances: Administering overtime disbursements, processing committee and council attendance fees, managing allowances for internally sponsored scholars, and issuing travel assignment decisions and ticket compensations.

4. Government Relations & Expatriate Affairs

  • Visa Processing: Issuing exit-reentry and final exit visas for international contractors and their dependents, and processing corporate boarding orders.

  • Sponsorship & Legal Compliance: Managing the timely renewal of residencies (Iqamas) and passports, and facilitating sponsorship transfer and legal status modification procedures.

5. Training, Development & Performance Management

  • Training & Scholarships: Conducting training needs assessments (TNA) for university personnel, formulating and executing training and scholarship plans, nominating qualified candidates, and generating annual development reports.

  • Performance Management Frameworks: Administering employee performance management rules, launching and announcing the university’s annual evaluation cycle, providing technical support to various units, and securely analyzing and archiving evaluation metrics.

6. Digital Systems, Governance & Quality Assurance

  • Digital Transformation & MIS: Establishing and upgrading the Management Information System (MIS), driving digital transformation strategies, re-engineering HR workflows digitally, and analyzing data to provide actionable insights for executive decision-makers.

  • Policies & Procedures: Conducting comprehensive organizational health studies, updating the university’s procedural and organizational manuals, streamlining workflows, designing official models, and evaluating internal policies.

  • Administrative Communications: Receiving, logging, and routing incoming and outgoing transactions via the correspondence system, ensuring seamless delivery to concerned authorities, and distributing official circulars.

  • Data Quality Assurance: Maintaining and auditing data quality, accuracy, and integration across all continuous HR workflows and transactional operations.